Citizen Services Offered Public Information Notice Board
Point wise information under Clause (b) of sub section (1) of Sub section 4 of the Right to Information Act, 2005

Description of Works / Jobs Entrusted :

    a) Arrangement and allotment of vehicle in connection with Law & Order duties, Ministerial duties, VIP visit, enforcement, raid and in various officials and departmental works.

    b) Repairing and maintenance of Govt. vehicle.

    c) Preparation of Pay bills, Contingency, Fuels and Repairing bills etc.

Acts / Rules applicable : Financial Rules.

Citizen Services Offered and their process chart / time frame / guidelines / check list :

    List out in a Tabular Form --

      a) Name of services offered e.g. certificate, passport, registration, renewals :-

            1)      Payment of hire charge of Private vehicle.

            2)      Payment of Fuel charges of Govt. vehicles and Private vehicles.

            3)      Repairing charges of the Govt. vehicles.

b) Procedures : The owner of the Private vehicles, the owner of the Garages and the petrol pump authorities submit their bills before this section. After receiving the bill the bill is prepared for payment.

c) Form in which to Apply : No specific Govt. form is used.

d) To whom & where Apply : The bills are submit before the office of the Pool Car Section.

e) Documents Required : Bills, Log book and fuel slip are required for payment.

f) Officer-in-Charge Name & Contact Number : Mr. Sital Ch. Mondal, Dy. Magistrate & Dy. Collector, Hooghly. Phone no. 2680-6457.

g) Number of Days Required : After receiving the bill the payment is made within 15/20 days if fund is available.


Status on Application / Petitioner in Section :  No application is pending.

Public Information Notice Board soft copies of relevant reports, database, notices, tenders etc :  It is abided by as and when necessary. 

Point wise information under Clause (b) of sub section (1) of Sub section 4 of the Right to Information Act, 2005

     (i)     the particulars of its organization, function and duties :-

         Pool Car Section is one of the vital section of District administration. Arrangement of Govt. vehicles in connection with Law and order duties, Ministerial duties, V.I.P visit, enforcement, raid etc are done by this Section. Also allotment of vehicle to the different Sub-ordinate offices also done by this Section. Besides checking of monthly Salary bill, vehicle repairing charges bill, Fuel charge bill, hire charge bill for the private vehicles are the part and porcells of this section.

         This section purchases of various necessary articles for official purpose and maintenance the stock Register. Also preparation of bills for the payment of Salary to the staff and preparation of contingent bills, Spl. Allowance bills, Fuel bill, Vehicle repairing bills are done. This section also issue fuel slip for each of the vehicle of D.M.Pool.  

(ii)   the powers and duties of its officers and employees  :-

                This section is under the direct control of A.D.M.(G) and overall supervision of the District Magistrate, Hooghly. All the staff are strictly abide by the rules and regulation as set by the Government of West Bengal. They perform their duty as per duty allotted by the O/C Pool time to time.

      (iii)   the procedure followed in the decision making process, including channels of supervision and accountability :-

              All staff are initially accountable to the Officer-in-Charge of this section. All the files routed through D.A.>O/C Pool> A.D.M.(G)

(iv)   the norms set by it for the discharge of its functions :-

            The section have no any authority to set up norms for discharge its function. All officer and staff strictly follow the Acts & Rules framed by the Government and direction of the superior authority.

(v)        the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions :-

            W.B.S.R. Part-I & II, W.B. Financial Rules Vol-I & II, W.B. Treasury Rules Vol- I & II and others G.O.s are generally dealt with by this section.  

(vi)   a statement of the categories of documents that are held by it or under its control :-

                This section maintains the following documents -->

                            1. Index           Register

                            2. Receipt             

                            3. Issue                

                            4. Allotment         

                            5. Leave               

                            6. Stock               

                            7. Vehicle repair    

                            8. Log Book          

                            9. Fuel                                              

                          10. Peon Book.        "


(vii)      the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof :-

                 Does not arise.

(viii)     a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes for such meetings are accessible for public :-

                Does not arise.

(ix)     a directory of its officers and employees :-

               There is no directory of officers and staff so far been prepared.

(x)        the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations :-

                Only salary is being received by each of its Officers and employees.

(xi)       the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made :-

               The matter has been stated in a separately enclosed sheet.

(xii)      the manner of execution of subsidy programmes, including the amounts allocated and the   details of beneficiaries of such programmes :-

               No such programme is conducted.

(xiii)     particulars of recipients of concessions, permits or authorization granted by it :-

               Does not arise.

(xiv)    details in respect of the information, available to or held by it, reduced in an electronic form :-

               Does not arise.

(xv)      the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use :-

               No such facilities are available in the section.

(xvi)     the names, designations and other particulars of the public information officer :-

                    Onkar Singh Meena, I.A.S.      A.D.M(G) & P.I.O., Hooghly.

                    Sital Chandra Mondal,W.B.C.S.(Ex.)       N.D.C. & A.P.I.O., Hooghly.

(xvii)    such other information as may be prescribed and thereafter update these publications every year :-

                      The instruction will be followed.