VARIOUS TREASURY FORMS

 

                                                                                                                         Govt. Housing

T .R. FORM NO, 4A

(See Note 1 below S.R.31(i))

 

                        Cash Book of the Nazir of the____________Collectorate

Receipts Disbursements
Date From whom received On what account Amount Daily total of subsidiary registers Daily Total Date Sl. No. of remittance to Treasury To whom paid On what account Amount Daily total of subsidiary registers. Daily Total
       Rs. Rs. Rs.         Rs. Rs. Rs.
                              Total Receipts                                                          Total Payments      
                              Opening Balance                                                    Balance in hand Rs  --------------Rupees--------------(in words)
                              Grand Total                                                              Grand Total

                             Details of Balance                                                                                                                      Details of Cash

               1. By Cash / By Cheque                                                                                                                    Notes /Coins / Cheque

          2.Balance in hand as per P.L. Account / Bank Account etc. where opened under Govt. Order

                3. Balance in hand as per endowment account :-

 

            Cashier / Treasury / Asstt.-in-Charge of Cash                                                        Officer-in-Charge

                                                                                                                                                           ( D.D.O.)

 

 

 

 

 

 

T .R. FORM NO. 4B

(See Note 2 below S.R.31(i) )

Cash Book of the Office of the Superintendent of Police

RECEIPTS

 

 

For the _______ day of the month of _______19

 

 

From whom received and description of the receipt.

Number of receipt cheque

On account of

Initials of superintendent of police.
Establishment Permanent advance Miscellaneous           Total
    Rs. Rs. Rs Rs. Rs. Rs. Rs. Rs. Rs.  

                                                                                              Total Rupees (in Words)

         

 

T.R.FORM NO.5

(See S.R.31 (v) Note )

Bill Register of the Office of _____

 

1 2 3

4    

5

6

7

8

9

10

11

12

13
Bill number and date Particulars of the bill

Amount of the bill Detailed heads of account etc.

Dated initials of the Officer (D.D.O.) signing the bill Date of Presentation at the Treasury Amount Passed by the Treasury Date of signing acknowledgment with initials  of the officer signing the bill Date of receipt from the Treasury with cheque number where necessary Date of entry in the Cash Book.

Initials of

the Officer-in-Charge

of the cash

Amount disbursed in

Reference to bill number and date in which balance has been short drawn
Pay of establishment Dearness allowance House rent and other allowances Travel Expenses       Gross amount Deductions

Net amount

Month

of

encashment

2nd

month

 

3rd

month

 

Remarks

 

 

 

Note :-Entries in  column 11 need not be made if the undisbursed items are extracted and watched through the Cash Book.

 

T .R. FORM NO. 5A

(See S.R.31 (v) Note 1A )

 

 

    Name of the Office __________________________Bill Transit Register

 

 Sl. No. particulars of the Bill Net Amount Dated initials of Drawing and Disbursing Officer Token No. allotted by the Treasury Dated initial of the receiving  official in the Treasury Remarks
1 2 3 4 5 6 7

 

 

Notes :

        (1) Column 2 : Entries should indicate the No. and date of the Bill and the nature of the Bill, and the nature of the 

                                      claims -viz. Establishment ,Salary Bill. T.E.Bill, Office Expense Bill etc. and in the case of self Drawing 

                                       Officers,  their name.

 

 

         (2)  Column 5 and 6 :  Entries to be made by the Treasury Officer.

 

 

          (3)  Column 7 : (i)  On receipt of payment by Cheque / Cash the Drawing and Disbursing Officer will make the entry

                                           "Payment Received". The register should be reviewed by making the entries in Col.7 to ensure that

                                            unauthorised   bills are not Presented and encashed  through the register.

 

 

                                   (iii)  On return of the bill unpassed from the Treasury, the Drawing and Disbursing Officer shall note the

                                            fact against the relevant entry under his dated initials. If presented again, the bill should bear a new

                                            serial number.

 

 

           

T .R.FORM NO.7

(See S. R. 46)

CHALLAN FORM

(OBVERSE) 

Challan No.

Challan of cash paid into the Treasury / Sub-Treasury at State / Reserve Bank of India / Central Bank of India

To be filled in by the remitter  To be filled in by the Departmental Officer or the Treasury
 By Whom tendered Name (or desin-  gnation) and address of the person on whose behalf money is paid Full particulars of the remittance and of authority (if any) Amount Head of account Accounts Officer by whom adjustable Order to the Bank +
(1) (2) (3) (4) (5) (6) (7

Name

 

 

 

Signature

  Total Rs.         P.   Accountant General, West Bengal

Date_______

Correct ______

Receive and grant receipt. Signature and full designation of the officer ordering the money to be paid in

* ( In Words ) Rupees + To be used only in the case of remittances to the Bank through Departmental Officer or the Treasury Officer.

Received Payment Treasury.                                                            Date                                                   Treasury Officer               

                                                                                                       Accountant                                              Agent or officer                   

 

 

(Reverse)

 

Note :-1 Challans are to be presented to the Bank after the head of Accounts upto detailed head and other particulars noted

               on it have been verified by the Departmental Officer on whose behalf money is credited to Government Account. If

               there is no Departmental Officer at the place where Treasury is situated this verification will be made by the Treasury

               Officer / sub-Treasury Officer. The last three columns will be filled in by the Departmental Officer or by the Treasury

               Officer / sub-Treasury Officer. Trouble may arise because of not quoting the head of account correctly upto detailed

               head.

 

Note :-2  particulars of money tendered should be given in the form below. The cheques / drafts meant for transfer credit

                 should bear the endorsement Received Payment by transfer credit to ________________________________

                                                                                                                                          (Head of Accounts to which creditable)

 

Note :-3   In cases where direct at the Bank without verification by Departmental Officer of Treasury Officer is Permissible

               (e.g.fees payable to the public Service Commission on account of recrutment etc.),the head of account may be

               written by the depositors. The Treasury Officers or Pay & Accounts Officer, calcutta Pay & Accounts Office may

               check the head of account and make correction, where necessary when the challan is received with the Banks

               scroll.

              

 Particulars of the amount paid Amount
Coin .....                   .........                .........                           ..........                                     .......... Rs.

 

P.

Notes (with details)........                .........                            ..........                                    ............
Cheques (with details)......             ..........                           ...........                                    Total    

 

       

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